Free PR2P sample questions

Correct answer: Log the situation as an issue and prepare an exception report for the project board.

This is the correct action. The forecasted breach of cost tolerance constitutes an exception. The project manager must not act unilaterally but must escalate the situation to the project board via an exception report. Logging it as an issue ensures it is formally tracked. The exception report will present the situation, analyze the impact on the business case (including the new sustainability benefits), and provide options for the project board to decide upon.

Correct answer: Defining the relationship and communication interface between the lead developer and the junior developer acting as team manager.

PRINCE2 7 emphasizes the 'people' element, including defining relationships. The key challenge here is not just the tasks but the interpersonal dynamics. The role descriptions must explicitly define how the technical authority (lead developer) and the management authority (team manager) will interact, communicate, and make decisions. This clarifies authority and prevents conflict, directly addressing the identified people-related risk.

Correct answer: No, because highlight reports must be distributed to the entire project board.

This tailoring is inappropriate because it undermines the governance structure and responsibilities of the project board. The executive and senior supplier have a right and a responsibility to be informed of project progress to provide effective direction. While tailoring is encouraged, it must not compromise key principles like 'define roles, responsibilities, and relationships' or the fundamental governance model. A highlight report's purpose is to inform the entire board, not just one member.

Correct answer: To review and confirm the continued viability of the project and authorize the next stage.

The 'manage by stages' principle provides control points for the project board. At each stage boundary, the board's primary role is not just to review past performance but to look forward. They must review the updated business case and risk profile to decide if the project is still justified and worth the investment of the next stage. The new high-impact risk directly challenges the project's viability, making this review critical.

Correct answer: True

True. While the senior user is responsible for specifying the benefits and realizing them, the project manager is responsible for drafting the benefits management approach, which outlines how and when the project's benefits will be measured. This document is then approved by the project board.

Correct answers: The quality criteria the component must meet.; The quality method to be used for testing.

Quality criteria are measurable definitions of the product's quality attributes. They are essential for objective assessment.

The quality method describes the specific tests, procedures, or checks that will be performed to verify that the quality criteria have been met.

Correct answer: Log both the encryption delay and the audit request in the issue register. Analyze their combined impact on the business case, stage plan, and project plan. Escalate to the project board with an issue report containing options and a recommendation.

This is the most comprehensive and correct PRINCE2 approach. Both events are 'issues' that need to be formally managed. The encryption delay is an off-specification, and the audit request is a request for change. The 'issues' practice requires logging, examining, and assessing their impact. The 'progress' practice requires the project manager to analyze the impact on tolerances and the business case. Presenting a consolidated view in an issue report allows the project board (led by the Chief Medical Officer) to make an informed decision based on a full understanding of the situation and available options.

Correct answer: As an issue (off-specification), because the project can no longer deliver the originally defined scope.

This is an off-specification. The project's product (the conference) has a scope which included a specific type of keynote speaker. Even though time and cost tolerances are not threatened, the scope has been altered. This is a type of issue that must be formally logged and managed. The project manager needs to assess the impact of this change on the project's benefits and business justification, and may need to seek advice or a decision from the project board, even if it doesn't constitute a formal exception against the six tolerance areas.

Correct answer: Define roles, responsibilities, and relationships

The digital and data management approach outlines the specific methods and standards for managing project information, including security and access. This directly supports the 'define roles, responsibilities, and relationships' principle by clarifying who is responsible for data management, who has access to what information, and the relationships between different project roles regarding project data.

Correct answer: Ensure the benefits management approach includes a plan for post-project benefits reviews and hand this over to corporate or programme management.

A project is a temporary endeavor; it is not responsible for long-term benefits realization. The project manager's responsibility during closure is to evaluate the project against its baseline, document lessons, and prepare for handover. For future benefits, the project manager must ensure the benefits management approach contains a clear plan for who will measure them post-project and when. This plan is then handed over to the appropriate operational body (e.g., corporate management) as part of the project closure.