Free PRF sample questions

Correct answer: Manage by stages

The 'Manage by stages' principle requires that a PRINCE2 project is planned, monitored, and controlled on a stage-by-stage basis. Even for a short project, there must be at least two stages: the initiation stage and at least one management stage. This provides the Project Board with control points to assess viability. Tailoring would involve having very few, short stages, not eliminating them entirely.

Correct answer: To foster a collaborative and supportive working environment.

The 'People' element in PRINCE2 7 emphasizes that successful projects are delivered by people, not just through processes. A key role of the Project Manager is to lead and support the team by creating a positive and collaborative culture, managing relationships, and ensuring effective communication.

Correct answer: Treat the request for new features as a formal Request for Change, analyze its impact on the Business Case, cost, and timescale, and present the options to the Project Board for a decision.

This is the correct PRINCE2 approach. The conflict represents an 'issue', specifically a 'Request for Change'. The Project Manager should not make a unilateral decision. Instead, they must use the formal issue and change control procedure to assess the impact of the change on all project constraints and the Business Case. This provides the Project Board (Change Authority) with the necessary information to make an informed decision, thereby resolving the conflict through a defined process.

Correct answers: Continued business justification; Define roles, responsibilities, and relationships

The 'Continued business justification' principle is at risk because the original benefits are no longer achievable, making the Business Case invalid.

The 'Define roles, responsibilities, and relationships' principle is also in conflict. The corporate sponsor is acting outside the defined governance structure by insisting the project continue without a valid Business Case, undermining the authority and responsibility of the Project Board to stop a non-viable project.

Correct answer: It has a defined purpose, composition, and quality criteria.

A PRINCE2 product (which can be a management or specialist product) is defined with a detailed Product Description. This description includes its purpose, composition, derivation, format, and, crucially, the quality criteria against which it will be assessed. A simple 'deliverable' may not have this level of formal definition and quality specification.

Correct answer: The project team is likely to repeat the same mistakes in subsequent stages.

The 'Learn from experience' principle is a continual activity. While the Lessons Log captures lessons, the Lessons Report analyzes and summarizes them for review at key points, like the end of a stage. Failing to create and review this report means that lessons from one stage are not formally considered when planning the next, making it likely that mistakes will be repeated within the same project.

Correct answer: False

False. While the Project Manager has a significant communication role, they are not solely responsible. The Communication Management Approach defines the communication needs of all stakeholders. Other roles, such as the Executive, Senior User, and Team Managers, also have specific communication responsibilities with different stakeholder groups.

Correct answer: Define roles, responsibilities, and relationships

This principle is violated. Project Assurance is the responsibility of the Project Board and must be independent of the Project Manager. This ensures objective monitoring and reporting on the project's performance. If Project Assurance reports to the Project Manager, this independence is lost, creating a conflict of interest.

Correct answer: The environmental and social impact of the project and its outputs.

The sustainability performance target refers to the project's impact on environmental and social factors. PRINCE2 7 encourages projects to consider their wider footprint and to make decisions that are not only economically viable but also environmentally and socially responsible.

Correct answer: Understand the different working preferences and motivations within the team.

The 'People' element emphasizes understanding individuals and how they work together. Before taking drastic action, the Project Manager should first seek to understand the root cause of the conflict by analyzing the team's dynamics, individual motivations, and communication styles. This understanding is crucial for effective leadership and conflict resolution.